Parent Team Coordinators

Parent Team Coordinator Overview

Below are links to the primary coordinator’s resources. If there’s a resource you need and don’t see, email us.

This guide was written to outline and explain the pre- and inter-seasonal to-do’s of a GGFC Parent Team Coordinator in the order that they are meant to be completed. 

https://gothamgirls.org/preseason-checklist-outline/
https://gothamgirls.org/in-season-checklist-outline/

Below is a brief outline of the primary responsibilities of GGFC Parent Team Coordinators:

Communications 
– Team schedule and any logistics associated with games, practices, tournaments, team events, etc. 
– Team schedule changes (including time or location changes, cancellations, etc.). 

League Opponents 
– Connect with the opposing team coach or parent team coordinator via email or phone prior to the game. 
– For home games, send the Visiting Team Guide & confirm details. 
– Input game score/result from the weekend on the league website by the league deadline. 
 
Weekly Team Email 
– Communicate to parents any important information or changes to the schedule. 
– Remind parents or players to mark availability for each practice and for games. 
– Encourage players to be on time: 15 minutes prior to practices and 45 minutes prior to games. 
– Ask for parent volunteers for field set up for home games.
– Ask for parent volunteers for halftime snacks (younger teams). 
– Ask for parent volunteers for potential carpooling for away games. 
– Remind parents/players to bring BOTH colors of shirts to games. White is typical for home and black for away, but this can be dependent on what color the opposition shows up in. 
 
TeamSnap Management 
– Manage the TeamSnap calendar for team events (i.e., practices, games, tournaments, team meetings, etc.). 
– Send reminders for practices, games, and tournaments. 
 
Medical Forms 
– Distribute and collect USYS Medical Forms at the beginning of each season and for any new players that join the team during the season.
 
Appoint Volunteer Support 
– Field Set Up/Breakdown (Home Games). 
– Snacks (if applicable). 
– Team Equipment (i.e., bench – if applicable). 
– Carpools (if applicable). 
 
Game Day Must have on hand for all games and tournaments: 
– Roster / Player Cards 
– Medical Forms 
– First Aid Kit
– An AED device must be at all home games. Coaches will generally handle this, but may ask for assistance.