Preseason Checklist Outline

 

Parent Team Coordinator

The Parent Team Coordinator is a volunteer administrative role to assist with team communication and organization under the direction of the Head Coach and Club Staff. Please note that having a Parent Team Coordinator is at the discretion of the Head Coach, and the role is strictly administrative (not coaching or influencing soccer decisions).

Introductory Email to the Team

Draft and send an introductory email to your team using official club channels (such as TeamSnap One message). Include all relevant club staff on all communications. Information should include:
– Weekly practice and game schedules (including location addresses, field maps, and expected arrival times).
– Uniform color expectations for events.
– Tournament dates and locations (or a note that applications are pending).
– Key reminders, deadlines, and any specific notes requested by your coach.
– Reinforcing official club messaging and safety guidelines.

Collect Player Medical Forms & Documentation

Every GGFC player must submit a completed USYS Medical Release Form before the season starts.
– Help maintain player paperwork, including medical release forms and player ID cards when required.
– Collect both printed and electronic copies as needed to ensure your team file is up to date for emergency use (in the Team Binder).
– Ensure player paperwork is kept on hand for all regular season games and external tournaments.

 

Appoint Volunteer Support

You will manage your team’s TeamSnap account to keep schedules, details, and attendance accurate:
– Reach out to Dirk Kaufman (dirk.kaufman@gothamgirls.org) to be set up as a TeamSnap admin if you are a newly appointed Parent Team Coordinator.
– Input the full season schedule, including practices, game locations, maps, call times, uniform colors, and tournament details.
– Encourage families and players to regularly update their player availability/attendance for practices, games, and tournaments, sharing updates with coaches when requested.

Rosters & Preseason Logistics

– Help ensure all administrative prerequisites, risk management requirements, and safety rules (such as concussion policies) are met prior to game day.
– Assist Dirk Kaufman and club staff with tracking team-specific fees for extra events when requested.
– Prepare to print official match cards prior to every match as required by league rules.