In-Season Checklist Outline

Schedule & TeamSnap Management

League schedules are typically released 2 weeks prior to the start of the season. 

– Input all game-related information, locations, field maps, and arrival times into TeamSnap as soon as received.

– Remind families to mark player availability and attendance regularly for practices, games, and tournaments.

– Immediately communicate any schedule changes, cancellations, or rescheduled events as soon as information is received.

Weekly Team Email & Communications

Send weekly updates and reminders via official club channels (TeamSnap One message), ensuring all club staff are included:

– Specify uniform colors for the upcoming match (remind parents to bring BOTH colors to every game, with white typically for home and black for away).

– Include exact field addresses, arrival times/call times, and game details.

– Refer all soccer-related questions, playing time inquiries, tactical choices, and coaching decisions directly to the coaches and club staff.

Game Day Responsibilities

Things to bring and handle on game day:

– Official Game Day Match Cards: Print official match cards before every league match (typically bring three copies: ref, opponent, backup). Match Cards will be provided by Dirk Kaufman on Thursday or Friday before the weekend of the game.

– Player Passcards / ID Cards: Have printed player and coach IDs available for referee check-in.

– Medical Forms & First Aid: Keep player medical release forms and the team first-aid kit on the sideline for emergency use.

– Referee Fees: Pay referees on game day if this administrative responsibility is assigned to you by the coach, keeping clear records of all money collected and distributed.

– Post-Game Administration: Report game scores/results to the league and club by the required deadline.

Field Set Up & Breakdown

– Delegate or assist with field setup (e.g., corner flags, team tent, water, first-aid station) prior to the match.

– For games at Pier 40 requiring equipment, contact your coach for the bin access code.

– Ensure equipment is properly packed down and locked in the storage container if your team plays the final match of the day.

Weekly Tasks & Parent Team Coordinator Boundaries

– Confirm upcoming game details (jersey colors, field rules, facilities) with the opposing team coordinator or coach early in the week when required.
– Remind team parents and spectators to remain in the spectator area during games and model respectful behavior.
– Remember: The Parent Team Coordinator is an administrative support role. Coordinators must not coach from the sideline, address referees regarding game calls, advise on lineups or playing time, or challenge coaching decisions.